| Frequently asked questions |
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Registration 常见问题 | Les questions les plus fréquentesQ. How can I register to attend the Second Global Symposium and what is the cost of registration? A. Registration is likely to be open from 1 May 2012 through until 31 August 2012 for international participants and until 30 September for Chinese participants. Registration will close earlier for international participants so as to allow time for processing official visa support letters, and to allow international participants time to apply for their Chinese visa. The amount of registration fees has not yet been finalized. Q. What is included in the registration fee? A. The participation fee includes entry to all Symposium sessions, exhibition, poster area and the opening and closing sessions, as well as the welcome reception, refreshments during the meeting, three lunches, and one dinner. Q. What methods of payment can I use? Can my payment be cancelled?
A. You can pay either by credit card (Visa and MasterCard) or bank transfer. The policy for cancellation of registration will be posted when registration fees have been finalized. Q. Can I pay in currencies other than US dollars? Yes, payment can be made in US dollars, Euro and Chinese Yuan Renminbi. Visa and accommodation
Q. Do I need a visa to enter China? A. Nationals of almost all countries require a visa to enter China. We suggest that you contact the Chinese Embassy nearest to you for information. Delegates are strongly encouraged to apply for their visa as soon as possible to ensure that it is issued on time, as the procedure usually takes between 6 and 8 weeks, sometimes longer, depending on the season and the country in which you are applying. Q. How do I get an offical visa support letter to accompany my visa application? A. Visa support letters will only be issued to delegates who have registered and paid (or participants who are being funded by the Symposium Secretariat to attend). Full passport details, including a scan of the relevant page(s), will be requested at the time of registration. Visa support letters will be sent (in electronic format) to the e-mail address provided in the registration form as soon as they have been processed. In case the Embassy nearest you also requires an invitation letter, kindly inform us immediately so that we may prepare an invitation letter for you. Your visa support letter will be faxed automatically to the Embassy to which you are applying for your visa. Q. How can I book accommodation in Beijing? A. Hotel bookings, with preferential rates, can be made through the registration system.
Interpretation and TranslationQ. What languages will be used at the Symposium? A. The official language of the conference is English. However all plenary sessions will be interpreted into Chinese, French and Spanish. In addition, when concurrent sessions are running, there will always be at least one session (the one taking place in the main hall) that will be interpreted into Chinese, French and Spanish. Abstract SubmissionsQ. Where can I submit an abstract to the Symposium? A. Individual abstracts and organized session proposals can be submitted through the following link: http://hsr2012.abstractsubmit.org/. Q. What is the deadline for submitting abstracts? A. Organized session proposals can be submitted up to 15 March 2012. Individual abstracts can be submitted up to 1 May 2012. Q. What type of formats can be submitted? A. You may submit individual abstracts or organized sessions. In the individual abstracts track you can submit oral presentations, posters, or video films. In the organized sessions track you can submit proposals with different formats: panel presentations, fishbowl sessions, lightning talks, workshops, roundtables, or other type of sessions that you may wish to propose to the Secretariat. More information on the format for sessions, including links to examples, will be available at the Symposium website by mid January.
Q. I am a member of the Scientific Committee, am I able to submit an abstract or an organized session proposal?
Q. What could be considered a reviewer conflict of interest? A. As a reviewer, we rely on your personal professional ethics to recognize when you may be in conflict while reviewing a session or abstract. As such, should you feel you are in conflict for any of the following reasons, please contact us so that the session or abstract in question may be reassigned. 1. Direct involvement: You are the author or co-author Q. Who selects the abstracts and decides how they will be presented? A. All abstracts submitted to the Symposium go through a peer-review process carried out by an international review panel drawn from the Scientific Committee. Each of the abstracts submitted to the Symposium will be reviewed by no less than three reviewers, who each allocate a score to the abstract. The highest scoring abstracts are then sent to the Council of Deans – a committee made up of health systems research specialists from all regions of the world – for final selection. This committee also decides which abstracts will be presented orally and as posters. Q. When will I receive notification that my abstract has been accepted or rejected? A. All those who have submitted organized session proposals will be notified of acceptance / rejection by the end of 15 April 2012. This will permit presenters to consider submitting their presentations as individual abstracts (prior to the deadline of 1 May 2012). All those who have submitted individual abstracts will be notified of acceptance / rejection by the end of June 2012. Symposium ProgrammeQ. Can I see the conference programme in advance? A. The programme overview is available on the Symposium web site. As soon as information on plenary sessions and concurrent sessions becomes available, this will also be published on the Symposium website. Regular updates will be posted until the opening of the Symposium. Satellites sessions and MarketplaceQ. What are Satellite sessions? A. Satellite sessions take place either inside or outside the conference centre -- outside the hours of the Symposium agenda -- and are fully organized and coordinated by the organization hosting the satellite (private company, government agency, institution or NGO). Symposium organizers make satellite slots available for a fee, which is based on the room capacity and the time slot, and will allocate slots according to availability on the Symposium programme. The contents and speakers of the satellite meetings will be reviewed to ensure that they meet the scientific and ethical principles of the Symposium. Fee waivers may be provided to open satellite sessions organized by not-for-profit organizations. Information on prices and how to request a satellite session, will be available in early 2012. A. The Marketplace is a large area at the Symposium consisting of exhibitions, networking areas, marketplace booths and so on that will be available throughout the event. It is an ideal opportunity to display your projects, new initiatives, research results, publications or present your point of view to other participants, provided that these are relevant to the theme of the Second Global Symposium for Health Systems Research. For more information you may visit the Marketplace page in early 2012. Travel awardsQ: Is funding available to help people attend the Symposium? Although every attempt will be made to assist as many people as possible to attend, we regret that the number of scholarships that will be allocated is limited. Applicants are therefore strongly encouraged to pursue funding from other sources as well. Q. How do I apply for a travel award? When you submit an abstract you will be asked to indicate whether you foresee needing travel support. Other informationQ. Who are the Second Global Symposium organizers and partnering institutions?
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